An export packing list is a detailed document that states all of the product and packaging details contained in each shipment. A Custom's Broker will use the packing list for clearance and entry into a foreign country. Shippers must create a compliant packing list document to be used by parties along the supply chain. In simple language, a packing list is a document containing all necessary information concerning the item. A commercial export invoice contains a great deal of information and acts as a bill of sale between a buyer and seller. Packing list is one of the most important documents for both apparel merchandising and commercial department of an apparel manufacturing industry. This information is part of "A Basic Guide to Exporting" provided by the U.S. Commercial Service to assist U.S. companies in exporting. Export Packing List Export Packing List A sample and explanation of when an "Export Packing List" is used. You can get an idea of the layout of such a list by taking a look at Best To Do List Templates. Export packing. Markings, HS Code, Net Weight, Gross Weight and individual bags weight is necessary to be mentioned on the packing list. Then rename the document "PACKING LIST" in big, bold letters. A packing list document must be created for any export shipment travelling by seafreight (FCL, LCL or Breakbulk) or airfreight. When you prepare your goods for shipment, you may be required to prepare a detailed export packing list. Different ways of packing are as follows: 3. It also allows the customer and others involved in the transaction to check what has been shipped against the proforma invoice. An export packing list, for example, is far more detailed than a domestic one. A seller-prepared commercial document indicating the net and gross weights, dimensions and contents of all shipping pieces (boxes, crates, bundles, etc.) It is an attachment to a commercial invoice and cannot be used without the commercial invoice. Using this packing list allows you to group together exactly how the items are packaged together, i.e. Packing List (also known as a bill of parcel, unpacking note, packaging slip, (delivery) docket, delivery list, manifest or customer receipt, shipping list) is a document which details the contents, and often dimensions and weight, of each package or container. The degree of export packing required greatly depends on the kind of product, the mode of transportation, and the facilities at the shipment and destination port or airport. The packing list may be used by the freight forwarder to prepare a bill of lading for the ocean or air carrier and to understand how … Upon booking a shipment, you will receive a number of documents to fill out correctly. Pro Forma Invoice A pro forma invoice is an important document used as a negotiating tool between the seller and the buyer prior to an export shipment. A packing list is the only way in which a consignment can be cleared for entry into a new market and most importantly the only way in which the border crossing or customs officer can tell what is supposed to be in each carton being delivered overseas. An export packing list (PL) is a shipping document used during international trade activities. It includes information about the contents of the package and is usually contained in a waterproof packet, attached to the outside of the shipment. When you prepare your goods for shipment, you will be required to prepare a detailed export packing list. A packing list occasionally used in cargo transportation to specify the way how shipping goods are packed for transportation. If you decide to process your shipment documentation online, select the appropriate packing list option and then contact all parties involved in the international sale to determine if your packing list needs to be signed. the export packing list would provide the key information with regards to the items that are being packed for the purpose of exports. Please find the details below: 1. Do not confuse a packing list with a fumigation certificate. PACKING LIST Page _____ of _____ Description of Goods (Part #, Serial #, etc.) To prepare your packing list, delete all the prices on the invoice and double-check to see that the number of cases, weight (net, gross, metric) and measurements appear on the invoice. All of this information is based on the packing list. Details of the person sending the shipment This is a formal document that itemises quite a number of details about the cargo such as: Your name and contact details The importer's/consignee's/buyer's name, address and contact details The export packing list provides the exporter, the international freight forwarder, and the ultimate consignee with information about your shipment, the packing details, and the marks and numbers noted on the outside of the boxes. Here is the detailed information that must be included on packing list documents: While a packing list is not required by customs in most countries, it is an important document in the export process. The Retailer's Guide to Free On Board (FOB), Insurance Coverage Needed to Cover Export Shipments, How to Manage Transport Documentation: Logistics and Supply Chain, The Importance of Country of Origin Certificates, Eleven Questions a Logistics Specialist Will Ask, Tips on How to Prepare a Proforma Invoice, The Balance Small Business is part of the. However, be advised, you must make sure you match your product descriptions to that of any payment instrument so there is no confusion. Exported shipments will have the list affixed to the exterior of the box. What is Packing List in Import Export Business? A packing list accompanies an international shipment and is used to inform transportation companies about what they are moving. Because they will use this form to clear your goods, it must match the commercial invoice in quantity, description, and all other items. This form includes fields for general shipping, customer, product and packing information. Commercial Invoice/Packing List Item No. in a shipment. This is to be declared to customs and should be as accurate as possible. The packing list is a detailed summary of what you are shipping, how much of it is being sent, and where it is going. It indicates the packing material used for packaging and the number of bags per master packaging. If you don't complete a packing list a myriad of problems can arise that can wreak havoc with your business. You should always make three or four extra copies of the packing list for your files, just in case. Our team created IncoDocs to make global trade easy. Never substitute a packing list for a commercial invoice. There are different ways to create a packing list template, depending on the type of shipment and how the goods have been packaged. of Units Net Weight (LBS/KGS) Unit of Measure Total Units (Indicate LBS/KGS) An export packing list should be securely attached to the outside of each shipping container, preferably in a waterproof packet and an envelope that is marked "Packing List Enclosed." Therefore, packing list documents are required for all seafreight and airfreight shipments. This list also includes details about how the shipment is packed and the marks and numbers that are noted on the outside of the boxes. Packing List is a more informative and detailed description of the packed goods for import or export. mixed pallets etc. The freight forwarder, customs broker or other supply chain partners will use the information contained on the document to correctly identify and transport cargo. For domestic shipments, they will place the document into the boxes of the shipment. 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